PortalVar;

Case Study

AI Email Processing & Response Automation for Hospitality

An AI pipeline that reads incoming guest emails, understands the request using retrieval-augmented generation over the business's own documents and prepares answers.

HospitalityAsia-Pacific

The challenge

Reservation teams receive a constant stream of guest emails about availability, bookings and policies. Answering manually is slow, and the information is spread across documents.

Our solution

We built a Python engine with LangChain that ingests documents into a vector store and answers incoming emails with retrieval-augmented generation using OpenAI and IBM watsonx models, connected to the conversation platform as an email channel.

What we delivered

  • Document ingestion pipeline
  • Vector search with LangChain
  • RAG answering with OpenAI and watsonx
  • Email channel integration

The impact

  • Faster, consistent replies to guests
  • Answers grounded in the business's own documents

Ready to transform?

Let’s build something valuable.

Whether you want to automate a process, integrate AI, build a portal, or optimize Salesforce — PortalVar; can help.